Gtvsdax handbook

The number of grade changes is increasing, from The senior year residence requirement remains an issue that deserves attention, and the number of petitions continues to rise. Electronic enrollment verifications became available in April of , starting to reduce the office workload.

More details. Dartmouth Home Search Index. Providing leading edge technology to students and faculty Designing and delivering systems that allow increased time for faculty pedagogy and research Improving the digital literacy of students, faculty and staff Reducing risks of system failure by upgrading to newer more stable technology Reducing costs and minimizing consumables Promoting global Dartmouth through our systems and services.

DegreeWorks Degree Audit. Students are clear on how their courses meet requirements allowing for improved advising Better curricular planning. Helps students better navigate the complexity of the D-plan and meet requirements in time for graduation. Student Address Changes Online. Allows students to update addresses at any time, from anywhere Time saver for Registrar staff Convenience for students Maintains change history of addresses in Banner. Report on Grades Data Warehouse. Eliminates risk of basing a major report on unsupported technology Reduces time needed for report production Opens up more possibilities for reporting through using modern data warehouse technology.

Enrollment Verification. Eliminates the need to print the paper ORC Departments can print their own, or sections from a PDF version Have established relationship with vendor and allows reuse of license to upgrade other College Documents. Revision of Academic Transcript. Electronic delivery of transcripts in a secure environment is a huge move forward for Dartmouth and a step towards offering our students and our alumni leading edge technology.

The delivery of transcripts in a timely manner often contributes to the success of a student or former student seeking admission to graduate school, internship, or employment. Course Proposal online system. On-line major declaration. While approval typically happens quickly, it can take up to five days. Note: Upgrades listed below are user facing applications and does not represent all upgrades completed within a Banner Window. Banner Window Schedule.

We are moving from 5. There is a new version of the administrative interface that used to be called "Shell" or Surecode and Shepentry. Ellucian introduced a web-based version of the job submission tool called "Transit. Ellucian has introduced what they call a "new visual metaphor" of cards to organize the information presented on the degree audit dashboard.

As part of the update to the Responsive Dashboard, Ellucian has introduced a new version of "SEP," which is the tool used for academic planning in Degree Works. Degree Works Release Guide 5. Banner General Resolutions Report 8. We are moving from 8. We are moving from 9. Use the Per Page pulldown to set the number of records displayed per page. The default value is 5, but you can select another option 10, 15, 20, 50, When you change the number of records displayed per page, that selection is used for the current course, and it will continue to be used when you move to another course.

You can reset the display as needed. Note: When using Internet Explorer 8, performance results are best for classes of 50 and under on the roster. For larger classes you may want to use a different browser. When changes are made on a class roster that has multiple pages, the user is prompted to save the changes before moving to a different roster page. When a student is selected for grading, only valid grades for that student are listed as choices in the pulldown list. Students who are registered for the class with a non-gradable registration status are displayed with non-gradable in the Midterm Grade or Final Grade fields.

On the Final Grades tab, students whose grades have been rolled are displayed with a status indicator in the Rolled field, but the records cannot be changed.

Optionally, the displayed details for the student can include a photo and an email link. Note: There is no link to view the address and phone information for the student. When a student is deceased, a message is displayed here as well.

When a student's final grade has been rolled to Academic History, the rolled date is displayed. Otherwise, the message Not Rolled is displayed. The following fields are in the Student Details tab.

Incomplete Grades section summaryThere are two ways that faculty members can access the Incomplete Grades tab from the Final Grades Tab. The ability to enter incomplete grades and view summary incomplete grade information is combined. Fields Descriptions Student Heading Full name of student. Credits Number of credits for which the student is registered for the course.

Email LinkLink to the preferred email for the student. Use the Roster tab to return to the class roster, select another student, and continue grading. If no students in the class have received incomplete grades, the Incomplete Grades tab is not displayed. Midterm Grades section detail This section of the page is used to ente r or update midterm grades, last date of attendance, and attendance hours for a class.

It is accessed using the Midterm Grades tab. Courses are displayed on this section of the page when the following conditions apply. The grade date and the grade are both present on a record. However, if the grade date and the grade are both present on a record i. Therefore, when changes are needed for midterm grades after final grades have been rolled, those changes have to be processed individually through the application.

Midterm Grades fields The following fields are in the Midterm Grades section of the page. The list of courses displayed can be sorted in ascending or descending order by any of the field labels. Enter Grades fields for midterm grades The following fields and buttons are in the Enter Grades section of the page for midterm grades. Fields Descriptions Grading Status Grading status for the course.

A status bar with hover text is sh own to denote the grading status for the course. SubjectSubject code and description. CourseCourse number. SectionSection number. TitleCourse title. TermTerm code and description. CRNCourse reference number. It is accessed using the Final Grades tab. Updates to Banner for final gradesThe following updates occur in Banner when final grades are entered. Final Grades fieldsThe following fields are in the Final Grades section of the page. Last Attend DateLast date the student attended class.

Hours Attended Number of hours the student attended class. Valid values are 0 - ResetButton used to rese t all entries to the valu es that were initially displayed when this section of the page was accessed or saved.

Clears all entries since the last save and reve rts data back to that point. SaveButton used to save changes. Records without errors are saved. Record s with errors are presented, and appropriate error message are displayed.

Records with errors can be corrected and saved. Once grades are rolled, they cannot be updated on the Faculty Grade Entry page. Incomplete gradesWhen you enter a grade for a student, the gr ade that has been entered or changed is validated to determine whether it qualifies for incomplete grade processing.

When incomplete grade processing rules have been set up and the student qualifies, the system displays the Incomplete Grades tab in the Enter Grades section. Incomplete grading is only active when using the Final Grades tab. To qualify, the followin g must be in place. RolledRolled status for the course. A status bar with hover text is shown to denote the rolled status for the course.

Display only. When incomplete grade processing is configured for the student, and an incomplete grade is entered, and the user leaves the Grade field, the Incomplete Grades section of the page is displayed.

RolledCheck mark that indicates t he grade has been rolled to Academic History. No indicator is di splayed for unrolled grades. When a last attend date is entered and the user leaves the field, if the student has not withdrawn from the course, a warning is displayed in the Notification Center.

Error checking occurs when changes are saved. The process determines if a Last Attend Date value is required for the grade. ResetButton used to rese t all entries to the valu es that were initially displayed when this section of the page was accessed. Clears all entries since the last save and reverts data back to that point. The tab is displayed only when incomplete grade processing is activated for at least one student in th e course, and incomplete final grade has been entered for at least one student.

The user is taken immediately to the Incomple te Grades tab after en tering an incomplete grade for a student and leaving the Final Grade the field. You can review the incomplete final grade and extension date. If override privileges have been granted, users can override the final grade and extension date.

Use the Roster tab to return to the Enter Grades section. Updates to Banner for incomplete final grades The following updates occur in Banner when incomplete final grades are entered.

Enter Grades fields for incomplete grades The following fields and buttons are in the Enter Grades section of the page for incomplete grades.

The values in the pulldown list are a subset of the values that can be assigned as the final grade, other than incomplete grade codes, if the rules on SHAINCG allow overrides. Unless Banner Student Academ ic History 9. An y gradebook data ente red using Banner 8.

Extension DateDate by which coursework must be submitted to earn a grade other than the default final grade specified. Extension Date Constraints Text specifying any constraints that exist for changing the extension date.

Reset Button used to rese t all entries to the valu es that were initially displayed when this section of the page was accessed. Non-incomplete grade changes that were entered in the Roster tab will also be reset. Save Button used to save changes. The Select a Course section displays all the CRNs to which the faculty member is assigned that are eligible for grading and that have components defined. The CRNs are displayed in ascending order by term. The faculty member can either use the Components button to view the components or the Composite Grades button to access the Composite Grades page and view the composite grades for all students for the sele cted CRN.

Assessment and reassessmentIn gradebook processing, assessment and re assessment can be used when the faculty member is grading a student for the component or subcomponent. During assessment , the faculty member ca n enter new grades for the students. If the grades are not rolled into Academic History, the faculty member can update the existing grades. If the faculty login date is within the assessment score open date and final score cutoff date, the components and subcomponents are eligible for assessment grading.

During reassessment , the faculty member can update an existing grade with the reassessed or changed grade. If the faculty login date is within the reassessment score open date and reassessment score cutoff date, the components and subcomponents are eligible for reassessment grading. Reassess ment can only be performed after the grades are rolled into Academic History and published to students.

If components have associated subcomponents, the component roster will be displa y only. You can use the Subcomponent button to navigate to the Subcomponents section. When you select a subcomponent, the subcomponent roster displays the list of students to graded.

Note: If components do not have associated subcomponents, the Subcomponent button is disabled. Components In the Enter Component Grades section, the faculty member can select a component from a list to view the component roster.

The filter op tion can be used to search for a particular student to grade by entering th e student's name or ID. Use the Change link for the selected course to choose a different course from the Select a Course display for the Gradebook tab. By default, the Assessment option is displayed.

In asse ssment, the student records that are rolled into Academic History are listed as display only. Note: Only those student records that are rolled into Academic History after assessment will be av ailable for reassessment.

Subcomponents If a component has associated subcomponents, the faculty member can navigate to the View Subcomponents section using the Subcomponents button. The faculty member can grade the student for the subcomponent on the subcomponent roster, which is displayed in the Enter Subcomponent Grades section. In the Enter Subcomponent Grades section, the faculty member can use the filter option to search for a particular student to grade by entering the student's name or ID.

Use Change link for the component to select a different component from the Component information. Depending on student's assessment or reas sessment status, the faculty member can select the Assessment or Reassessment Only option from the dropdown list on the Enter Subcomponent Grades section.

By default, the Assessment option is displayed in the Enter Subcomponent Grades section. This is accessed from the list of classes initially displayed on the Gradebook tab. On the Composite Grade page, the grade com ponents, calculated composite grade, and comments for the students are displayed. You can also view the grade, grade change reason, and comments entered in the Academic History.

The filter option can be used to search for a particular student by entering the student's name or ID. For each student record, the faculty member can enter or update the composite comment. Depending on the date s configured on the SHAEGBC page, the faculty member can select the Assessment or Reassessment Only option from the dropdown list to provide assessment or reassessment comments for students.

Note: Marking components and subcomponents as anonymous has no impact on the Composite Grades page or the Midterm or Final Grades pages. The student names are still disp layed for composite, midterm, and final grade data. You can also search using a partial student name. The search option is available in the "Enter Note: You must enter a minimum of two characters to search for the student name or ID. Only the st udent ID is displayed. In that case, you will only be able to search by student ID and not by student name.

Print composite grad es for assessmentYou can use the Print button printer icon on the Co mposite Grades page to view and print the student roster for both assessment and reassessment. You can view the student roster in print preview mode and then continue to your local printer to print the schedule document. Submission dateIn Gradebook, the Submission Date is a required field on the component and subcomponent roster.

During first time grad e entry, if a due date is not entered on SHAGCOM for the component or subcomponent, the current da te will be the default date in the Submission Date field. When the due date is defined on SHAGCOM for the component or subcomponent, the system checks whether due date is later than the current date.

If it is later, the current date is defaulted into the Submission Date field. If it is not later, the due date is displayed in the Submission Date field. Note: The Submission Date cannot be greater than the current date, and you cannot enter a future date as the submission date. In Faculty Grade Entry, the submission date must be entered for the late rule to be applied for appropriate deduction in the score or mar ks.

The late rule can be implemented only when the faculty member grades students with the submission date in Faculty Grade Entry. Gradebook fields The following fields are in Select a Course section for the Gradebook tab. Components fields The following fields are in the Select a Course section for the components information. Note: The Subcomponents button at the bottom of the page is used to display the Subcomponents section for a record selected in the Components section of the page.

The button is enabled only when the subcomponent exists for the selected component. Fields Descriptions Subject Subject code and description. Course Course number. Title Course or section title. Term Term code and description. Composite GradesButton used to access the Composite Grade section and display the breakup of the score for each component and the computed final grade for the CRN.

Components Button used to view the list of components. Fields Descriptions The following fields are displayed above the Components information. Selected CourseChange link used to select a different course from the Select a Course display in the Gradebook tab. The original course selection detail is displayed below the link. Subject Subject code and description of the course. Title Course title. TermCourse term code and description.

The following fields are displayed in the Components information. NameName of the component. DescriptionDescription of the component. Grade ScaleGrade scale code assigned to the component. Must PassIndicates whether the student must earn a passing grade for the component to pass the class.

Grades RemainingNumber of students for whom grades have not yet been entered or calculated for the component. Due DateDate the work associat ed with the component is due. Number of Grades Remaining Number of students yet to be gr aded for the selected component. Gradable StudentsNumber of students eligible for grading for the component or subcomponent. Eligible for Assessment Component or Subcomponent Number of students eligible for grading whose records have not yet been rolled to Academic History.

Eligible for Reassessment Component or Subcomponent Number of students eligible for reassessment whose records have been rolled to Academic History. This field is displayed only during reassessment. This includes traditional courses and open learning courses. Midterm CutoffLast date on which midterm grades can be entered.

Assessment DatesDate range for the asse ssment where the open and cutoff dates are displayed together. If one of the dates is not specified, the message Not Defined is displayed. Reassessment Dates Date range for reassessment where the open and cutoff dates are displayed together.

If one of th e dates is not specified, the message Not Defined is displayed. Choices are Assessment , Reassessment Only. ScoreScore or mark the student earned for this component. This is a required field. Out ofTotal number of points available for this component. PercentPercentage calculated by dividing the value in the Out of field by the value in the Score field. Rolled Check mark that indicates t he grade has been rolled to Academic History. If no date is entered, the value defaul ts to the due date.

Extension DateDate on which the work is due if the instructor has extended the due date for the student. Subcomponents Button used to display the Subcomponents section for a record selected in the Components section. Reset Button used to rese t all entries to the valu es that were initially displayed when this section of the page was last accessed or saved.

All entries since the last save are cleared, and the data reverts back to that point. If grades are not rolled, the field displays Not Rolled. This is not displayed for the Composite Grades data. Current Grade Change Reason Displays the grade change reason code and description. Graded ByName of the faculty member who entered the most recent score or grade. Fields Descriptions Reassessment OnlyDisplays the student rost er with a list of student records whose grades have been rolled to Academic History.

Update Composite ScoreCheck box that i ndicates whether the composite grade and Academic History final grade is to be recalculated when a change is made to the component grade. The default is Y. SubcomponentsButton used to display the Subcomponents section for a record selected in the Components section.

ResetButton used to rese t all entries to the valu es that were initially displayed when this section of the page was last accessed or saved. All entries are cleared since the last save, and data is reverted back to that point. Term Course term code and description. Selected Component Change link used to select a different component from the Component information.

The original component selectio n detail is displayed below the link. The following fields are displayed in the Subcomponents information.

NameName of the subcomponent. DescriptionDescription of the subcomponent. Grade ScaleGrade scale code assigned to the subcomponent. Must PassIndicates whether the student must earn a passing grade for the subcomponent to pass the class.

If not, No is displayed. Grades RemainingNumber of students for whom grades have not yet been entered or calculated for this subcomponent. Due DateDate the work associated with the subcomponent is due. Fields Descriptions Assessment Displays the student roster with the complete list of students registered for the course. Fields Descriptions Reassessment OnlyDisplays the student rost er with list of student records whose grades have been rolled to Academic History.

Update Component ScoreCheck box that i ndicates whether the composite grade and Academic History final grade is to be recalculated when a change has been made to the component grade. Fields Descriptions The following fields are displayed above the Composite Grades information. The following fields are displayed in the Composite Grades information.

Assessment Displays the student roster with a list of student records whose grades have been rolled to Academic History. Roll DateDate on which th e grades were rolled to Academic History. If grades have not been rolled, the field is null. Displays all the individual scores of components that were considered for the calculation. Final ReasonGrade change code recorded with the last update to the final composite grade and percentage. Final Activity DateDate of the last change to the final composite grade record.

CommentComment entered for the student for the final grade for the CRN. Enter midterm or final grades Use the following steps to enter midterm or final grades. Access the Faculty Grade Entry page. Review information in the Getting Started tab on the right. Select the Midterm Grades or Final Grades tab. Select a course from the list of gradable courses. Review information in the Course Details tab on the right. Select a student from the Enter Grades section of the page. Review information in the St udent Details tab on the right.

Enter a grade. Enter a last date of attendance. This step is optional. Enter attendance hours if the field is displayed. Continue to select students and enter grades and any other information. Save frequently to avoid losing data. When large numbers of records exist, the records are displayed in multiple pages.

Use the page data at the bottom of the page to see the number of records returned. If unsaved changes exist, you will be prompted to save prior to leaving the page. Save the changes. Correct any errors. Save again. Select the Final Grades tab. The Incomplete Grades section of the page is displayed. Confirm or modify the final grade and the ex tension date as appropriate, based on the rules defined in baseline Banner. View components Use the following steps to view components in the Gradebook tab: 1.

You can review information in the Getting Started tab on the right. Click the Gradebook tab. Note: You can review the course informat ion in the Course Details tab on the right. Click Components. The Components section with the list of components is displayed.

Optional To select another course, click the Change link. Follow the steps for how to view a component. Select a component record. Note: Assessment is the default value. Select a student from the Enter Component Grades section of the page. You can review the student information in the Student Details tab on the right. Note: The Enter Component Grades section is the component roster where the faculty can grade the student for the component.

If a component has associated subcomponents, the Enter Component Grades section will be display only, and you will have to grade the student for the subcomponent. For information on how to grade a student for the subcomponent, see the "Enter asse ssment grades by subcomponent" topic. Enter a grade or a score. Note: When both a score and grade are entered, the score takes higher precedence. Select the appropriate grade change reason code from the Grade Change Reason field list.

Click Save. Enter the reassessed grade or a score. Note: When both score and grade are entered, the score takes higher precedence. Select the Update Composite Score check box, if it is not checked. This indicator is checked by default. View subcomponents Use the following steps to view subcomponents in the Gradebook tab: 1. You can review the information in the Getting Started tab on the right.

You can review course information in the Course Details tab on the right. Optional To select another course, click the Change link next to Selected Course.

In the Components section, select a component. Note: If the component has subcomponents, the Subcomponent button is enabled. Click Subcomponents. The Subcomponents section is displayed. Optional To select another component, click the Change link next to Selected Component. Follow the steps for how to view a subcomponent. Select a subcomponent record. In the Enter Subcomponent Grades section, select a student.

Note: Assessment is the default value in the Assessment field. From the Enter Subcomponent Grades section, select a student.